Not knowing the right keyboard shortcut means that, instead of quickly typing the relevant key combination, you need to (i) lift your hand from the keyboard, (ii) reach for the mouse in order to do what you want, and (iii) return to the keyboard.
Keyboard shortcuts are extremely useful for purposes of improving your speed and productivity when working with Excel. The following are some of the reasons that explain this: *Remember, practice makes progress! Find a combination of keyboard and mouse navigation that works for you.Keyboard shortcuts are, perhaps, one of the Excel topics that virtually any user can (or should) be interested in. males split up by region and filtered by day (it’s currently set on Sunday). Here, I have day under filters, region under columns, gender under rows, and values as count. Manipulate your pivot table by dragging different variables into the filters, columns, rows, and values boxes. To analyze relationships between different factors, pivot tables are extremely useful! To insert one, first press Alt then N to get to the Insert Tab.Ī dialog box will pop up where you can enter your data range (note you can have the pivot table pop up in a new worksheet or existing one). Here is sales data for an online retailer. View (to preview page layout, line breaks, etc.)- Alt + WĮxample: creating a Pivot Table (Alt + N + V). Review (to protect and share your workbook)- Alt + R. Data (to sort, filter, do data validation, etc.)- Alt + A. Formulas (to insert and customize functions)- Alt + M. Page layout (to change size, orientation, margins, etc.)- Alt + P. Insert (to insert pivot tables, images, charts, etc.)- Alt + N. #GET INFO MAC SHORTCUT PC#
* Pressing alt for a Pc opens up the ribbon at the top of excel which you can use to navigate between tabs* A cell formula is = 4+5 and a cell value is 9 (it’s useful to alternate when you have more complicated formulas and you want to edit specific parts)
Ctrl + grave accent (‘) alternates between displaying cell values and cell formulas. Ctrl/ command + shift + < to decrease font size. Ctrl/ command + shift + > to increase font size. Number- how the number is formatted (the default is general). Ctrl/ command + 1 to edit cells (outlines, color, type, etc.) which allows you to edit…. F2 to make a cell active (can also double click or edit in the formula space up top). 
Ctrl/ command + enter to fill the selected cell range with the current entry.Ctrl/ command + D to fill down (highlight cells first).Ctrl/ command + 0 to hide selected columns.
Ctrl/ command + 9 to hide selected cells.Shift + spacebar to select the whole row.Ctrl + spacebar to select the whole column.Ctrl to shift + end or Ctrl + shift + fn + right arrow to extend the selection to the last cell used on the sheet (lower-right corner).
Ctrl + shift + home or Ctrl + shift+ fn+ left arrow to extend the selection to the beginning of the sheet. Shift + home or Shift + Fn + left arrow to extend the selection to the beginning of the row. Command + shift + j to ungroup selected cells. Command + shift + k to group selected cells. Ctrl + page down/up or Option + right/left arrow to go between sheets. Ctrl/ command + end to get to the end of a worksheet. Ctrl + home or Ctrl + Fn + left arrow to move to the beginning of a sheet. Ctrl/ command + arrow to get to the edge of a data set. Arrow to navigate left, right, up and down. *shortcuts in bold pertain to Mac commands, and those in teal pertain to both* Navigating Workbook– the Excel spreadsheet file that houses all the data you have entered. Worksheet– aka a spreadsheet, there can be multiple in a workbook (tabs at the bottom indicate how many worksheets you have). Formula– a sequence inside of a cell that is used to produce a value, it must start with an equal (=) sign. Cell range– a collection of cells that have been identified as a group e.g. Cell reference– a set of coordinates that identifies a specific cell e.g. for whatever you want to do (a cell is “active” when it is being edited) Cell– a rectangle/block housed in a worksheet, any data is put in here and cells can display text, numbers, formulas, etc. Just start here with this cheat sheet and one day you’ll be using Excel….wait for it…MOUSE-LESS! #goals Terminology to Know It works fine, but if you want to step it up, it’s good to learn keyboard shortcuts (it’s faster and looks good to employers!). Using a mouse in Excel, like hard coding formulas, is a dead giveaway that you’re new to Excel. Using Excel for the first time can be overwhelming, but just know that you can take it one cell at a time! Whether you’re using Excel for the first time, or you’re a novice and you want to improve, keyboard shortcuts are something you’re going to want to know.
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